What is a meeting planner’s number one problem? Not enough time.
Fredericksburg, VA- Meeting planners are working longer hours with less staff. Their number one problem is not enough time. That is when a local Convention and Visitors Bureau can step in and help. In the Fredericksburg Virginia region located halfway between Washington D.C. and Richmond, VA just off I-95, which includes the City of Fredericksburg, Stafford and Spotsylvania Counties, the sales team can help meeting planners solve the problem of not enough time. CVB’s source locations specified by your RFP requirements, set-up site inspections, arrange housing blocks, provide teambuilding and golf options, send images, local conference program content and more.
Tell the CVB what you need for meeting space, room blocks, evening off-site options or just send them your RFP. They can then advise you what facility will work for the meeting. “Some of our clients require the large 110,000 sq. ft Fredericksburg Expo Center, while others need a more intimate space and choose the Courtyard by Marriott in the historic district or Gari Melchers Home and Studio at Belmont” said Victoria Matthews, conference sales and services coordinator for the City of Fredericksburg.
Site inspections are a must for any meeting planner. This helps the planner make an educated decision on what options might work best for your group. One of the goals of a CVB is for your attendees to have a good experience while they are in the destination.
A CVB can offer various options for experiences in the region. In Fredericksburg, a culinary experience with a Dine-Around in the 40 block historic district of Fredericksburg with over 350 original 18th and 19th century buildings is attractive. The local sales staff will help you organize the Dine-Around with restaurant recommendations and reservations.
Perhaps the attendees want to venture out for 18 holes of golf at one of three area golf courses located in Fredericksburg. Planners can work with a golf receptive operator who can assist with a tournament or just a foursome.
A. Smith Bowman, the local distillery offers tours and tastings of their small batch whisky, gin, vodka and rum and can be used for evening events.
Incorporate one of four Civil War battlefields into your schedule. Get your attendees out from the four walls of the meeting and onto a battlefield to learn the stories of America’s past. Fredericksburg offers teambuilding options that use the battlefield’s past lessons for incorporation in today’s work environment.
Need to do something interesting for your board? Hold a reception in the garden at George Washington mother’s home, the Mary Washington House or perhaps have a retreat at Stevenson’s Ridge an 87-acre historical property with meeting space and restored antique structures.
Imagine the time meeting planners will get back to focus on program content, speakers and attendance. Let CVB’s help you!
Category: SITE SELECTOR