Bringing large groups of people together for meetings and events is a colossal undertaking. The organizational and logistical complexities are never-ending—which is why it pays to have a partner that specializes in navigating all those obstacles without breaking a sweat. In Bryan College Station, we’ve got the world-class facilities and accommodations to support any type of event. But our personalized service and attention to detail set us apart from what you’d find in many cities.
Here are just a few of the reasons you should choose Bryan College Station as your destination for meetings and events, and why you should let our Convention and Visitors Bureau be your secret weapon for planning, organization and support.
Let us sweat the details so you can focus on the big picture.
YOUR DEDICATED PARTNER IN PLANNING
We know planning a big group meeting is no easy task. You’re juggling countless moving parts, and you can’t afford to let any one of them drop. So when it’s time to choose an event space, you have to be able to lean on your venue staff and CVB. You want to choose a partner that can help you keep all those moving parts humming like a machine. And, perhaps most importantly, you want a partner that can help get everything quickly back on track when something unexpected comes up—because, let’s face it, something always does.
Sophie Curtis, Destination Sales Executive for the Bryan College Station CVB, says that having a CVB contact that understands your needs and attendee profile is critical to a successful event.
“For me, the most important piece is getting to know my clients, and their previous challenges,” she says. “From there, I can present ideas that can meet those challenges. And I can help better prepare for the unforeseen challenges that may arise.”
THERE’S NO SUBSTITUTE FOR SERVICE
Bryan College Station is a community that prides itself on service with a smile—but don’t think that means we’re satisfied with mere friendliness. Our team at the CVB is as meticulous in its event organization and support, as it is eager to lend a hand. The community is home to the world-class Texas A&M University, and locals love to showcase their hometown hospitality at every opportunity. We’re a community that understands the value of visitors. You lift up our economy, bolster our business community and give a shot in the arm to our overall vitality. So when you’re here, you’ll find that we show our appreciation every way we can.
Did you know that when you plan an event in Bryan College Station the CVB’s services are free? Everything from planning to registration, even setup and cleanup. Maybe you need to rearrange your group reservations in a pinch. Maybe you need some last-minute help with your audio-video equipment. Maybe you just need a few friendly faces to greet guests. Whatever needs to happen to make your event go off without a hitch, you can count on the CVB to have your back every step of the way.
WORLD-CLASS FACILITIES, A LOCATION THAT CAN’T BE BEAT
Bryan College Station is renowned for its service and hospitality, but it doesn’t stop there. We’re also home to some of the finest meeting facilities in the world. With high-tech event spaces equipped with state-of-the-art amenities, flexible indoor and outdoor facilities, and noise-canceling auditoriums, concert halls, and banquet rooms conveniently located next to hotels and lodging, conference attendees can enjoy maximum comfort and minimal distractions.
Whether you’re planning an annual conference, a sales retreat or a training session, you’ll find meeting and event spaces that perfectly suit the size and specs that will make your event a rousing success.
And to sweeten the deal even further, Bryan College Station’s Preferred Access Agreement gives meeting planners exclusive access to Texas A&M University facilities at a discounted rate of up to 80%!
LIKE HOME AWAY FROM HOME…
Of course hotels are a huge concern in planning any meeting—and Bryan College Station boasts more than 50, with four new full-service hotels with built-in meeting spaces coming soon.
And with its central location in the heart of the Texas triangle and its convenient local airport, gathering a large group in Bryan College Station is a snap.
…WHERE VISITORS GET A LITTLE EXTRA
Meetings and events have a huge impact on a city’s economy, and Bryan College Station has gone the extra mile to make event and meeting planning a win-win for everyone involved. That’s why the CVB created the Hotel Occupancy Tax Grant (HOT Grant) program to incentivize group bookings.
“It’s just another way to share the goodness of our community with visitors,” Curtis says. “We’re proud of Bryan College Station, and we’re excited to help other people see it as a top-notch destination for meetings.”
Events booking 250 room nights or more are eligible to apply for the grant, and there’s no limit to the amount of funding that can be requested. Funds can be used to cover conference costs—everything from meeting space fees to food tickets, advertising costs to compensation for speakers—and even room upgrades.
First-rate accommodations and facilities, superior service and logistical coordination—plus a financial boost? Why book anywhere else? Plan your next group meeting with enhanced tools and access to preferred venues, event grants, and cost saving strategies at meetingplanners.visitaggieland.com.
Category: SITE SELECTOR